Official Copy Title Known

Fees for this service will be changing from £3 to £7 on 9th December 2024

Overview

To use this service you will need a title number for a property or area of land. When you have these details, you can order:

an official copy of the register
an official copy of the title plan
an official copy of a conveyance referred to on the register
an official copy of a deed referred to on the register
an official copy of the lease

If you’re a software developer

Use this document to integrate data into your system.

Process flow

Input

Request an official search by sending the following parameters:

login details
external reference number
title number
type (register, title plan, certificate or documents)
estate plan plot number(s)
requested official copy
contact details (customer ref, address, name, phone)
fee confirmation
property description
alternative despatch details

The following parameters will also be necessary if there are any complications, and may be supplied to keep transaction calls and processing times to a minimum.

continue if closed and continued?
notify if pending first registration?
notify if pending application or send back-dated?
continue if actual fee exceeds fee confirmation?

Validation

Validation diagram details the validation that the request undergoes.

Validation diagram 1

Official copy Title Known - generic validation flow chart

Validation diagram 2

Official register, Title plan or CI (OC1)- this will return Register, Title plan or CI that are associated with the given Title run

Official Copy Title Known via Business Gateway - Register, Title plan or CL flow chart

Validation diagram 3

Official copies documents (OC2)- this will return documents that are associated with the given Title number (This must be requested seperately to register)

Official Copy Title Known - Documents flow chart

Validation diagram Business Rules

Business Rule	Decision point	BG Code	Message ID	Message text	OC1 / OC2
Internal decision point	Does title number exist on LR systems? N	bg.title.invalid	MSG-BG-010	Title number is invalid	OC1
Internal decision point	Is title number closed ? Y	bg.title.closed	MSG-BG-014	Title number is closed	OC1
Internal decision point	Pending new title but didn’t specify Notify if Pending New Title as true	bg.title.pendingFirstRegistration	MSG-BG-015	The title number provided is a pending first registration so we are unable to supply an official copy at this time. Please make a new request when the first registration is completed.	OC1
Internal decision point	Are there any applications pending against the title? Y Are there any application pending with a Dealing Code of ‘CRX’ or ‘DCX’? Y Did request specify to Send Backdated? N Did request specify to Notify if pending application? N	bg.title.pendingApplication	MSG-BG-016	The title number provided has application(s) pending against it and back-dated office copies were not requested. Please make a new request for back dated office copies or a new request when the application is completed.	OC1
BRL-ISBG-056	Are there any applications pending against the title? Y Did request specify Notify if pending application? Y	bg.pending.application.notification.message	MSG-BG-017	The title number provided has application(s) pending against it. You will be notified when the pending application(s) has been completed so that you can re-apply. A fee has not been debited.	OC1
Internal decision point	Are there any applications pending against the title? Y Are there any application pending with a Dealing Code of ‘CRX’ or ‘DCX’? Y Did request specify to Send Backdated? N Did request specify to Notify if pending application? Y	bg.pending.application.notification.message	MSG-BG-017	The title number provided has application(s) pending against it. You will be notified when the pending application(s) has been completed so that you can re-apply. A fee has not been debited.	OC1
Internal decision point	Can all documents be delivered immediately? N Are all documents unavailable? N	bg.officialcopy.documents.electronic.versionNotAvailableMessage	MSG-BG-019	Your official copy request cannot be delivered immediately and requires further investigation. We are unable to calculate the exact fee at this time.	OC2
Various internal business rules (see workflow)	Can all OCs be delivered electronically? N	bg.officialcopy.electronic.versionNotAvailableMessage	MSG-BG-021	Your official copy(s) cannot be electronically delivered. Paper official copies will be sent to you by post/DX. We reserve the right on fee, it could be more than the fee charged for electronic delivery.	OC1
Internal decision point	Are there any applications pending against the title? Y Are there any application pending with a Dealing Code of ‘CRX’ or ‘DCX’? Y Did request specify Notify if pending application? N	bg.officialcopy.electronic.versionNotAvailableMessage	MSG-BG-021	Your official copy(s) cannot be electronically delivered. Paper official copies will be sent to you by post/DX. We reserve the right on fee, it could be more than the fee charged for electronic delivery.	OC1
BRL-ISBG-024	Is Title Number continued under another title?	bg.title.closedAndContinued	MSG-BG-022	Title Number <x> has been closed and registration continued under Title Number <y>. Please request an Official Copy of the new Title Number.	OC1
Internal decision point	Is the title a pending new title? Y Did request specify Notify if pending new title? Y	bg.pending.registration.notification.message	MSG-BG-025	The Title number provided is a pending first registration. You will be notified when the first registration has been completed so that you can re-apply. A fee has not been debited.	OC1
Internal decision point	Can all documents be delivered immediately? Y Is the Actual Fee more than the Expected Fee? Y	bg.fee.feeMismatch	MSG-BG-032	Fee Amount provided does not match with the fee calculated by Land Registry.	OC2
Various internal business rules (see workflow)	Calculate <Actual Fee>	bg.fee.feeMismatch	MSG-BG-032	Fee Amount provided does not match with the fee calculated by Land Registry.	OC1
Internal decision point	Is the title computerised? N	bg.title.notcomputerised	MSG-BG-066	Your official copy request cannot be accepted as title records have not been computerised.	OC1
Internal decision point	Does the request include a CI? Y	bg.officialcopy.ci.register.sucessMessage	MSG-BG-067	Your official copy request includes CI which cannot be delivered electronically. The official copy item(s) will be sent by post.	OC1
Various internal business rules (see workflow)	Is the title a Commonhold common parts title? Y	bg.searchOfIndexMap.successMessage	MSG-BG-070	You have requested an Official Copy relating to a Commonhold common parts title. Where an Official Copy Register is requested an Official Copy Title Plan is also provided at no extra cost. Similarly, where an Official Copy Title Plan is requested an Official Copy Register is provided at no extra cost. Where an Official Copy Register and Title Plan are requested a fee for each set, rather than each item will be applied.	OC1
Internal decision point	Are all requested documents unavailable? Y	bg.officialcopy.all.docs.unavailable	MSG-BG-081	All requested document(s) are unavailable	OC2
BRL-ISBG-052	Is the Type of document requested valid?	bg.officialcopy.commonhold.only.docs	MSG-BG-082	Commonhold Community Statement, Memorandum and Articles of Association, Surrender of Development Rights and Termination Document can only be requested for commonhold titles	OC2
Internal decision point	Has Additional Information been supplied for a Type of Document of other?	bg.officialcopy.additional.info.required	MSG-BG-084	Additional Information must be entered when a Document Type of ‘Other’ is selected.	OC2

Output

Responds with a confirmation that the request for documents has been sent to Land Registry. The user is also informed of any entitlement due to commonhold.